Talo is hiring on behalf of our client
Finance & Administrative Operations Specialist
11 AM–7 PM CET · Full-time · Listed 3 weeks ago
A full-time Finance & Administrative Operations Specialist role at a fast-growing, execution-focused e-commerce business. You'll own invoice records, payment setup, Notion and Google Drive accuracy, working 11 AM–7 PM CET for $1,000 per month.
Our client is a growing e-commerce brand where operational accuracy is a real constraint on speed. They need one person to own financial administration and internal records so nobody has to chase a missing invoice, a wrong payment detail or an out-of-date document again.
What you will do
- File, label and organise every invoice so it is complete and easy to retrieve.
- Prepare payment details accurately on the company's banking platforms and flag discrepancies before they cost time.
- Keep Notion operational records current, complete and reliable as processes change.
- Monitor Slack requests, respond promptly and follow through until each one is resolved.
- Keep Google Drive and internal records structured so the team stops hunting for documents.
- Spot missing or incorrect information and fix it instead of leaving it unnoticed.
Who you are
- Junior to mid-level, with experience in admin support, finance admin, bookkeeping support or operations coordination.
- Detail-obsessed: you notice small mistakes before they become bigger problems.
- Experienced maintaining digital files, records or internal databases.
- Confident handling invoice documentation and basic payment administration.
- A clear, prompt written communicator who works recurring tasks without reminders.
- Comfortable with sensitive financial information, and able to learn new tools quickly.
What you get
- $1,000 per month, full-time.
- Fixed, predictable hours: 11 AM–7 PM CET.
- Real ownership of the administrative foundation of a growing e-commerce business, with low supervision.
- A modern tool stack: Notion, Slack, Google Drive, banking platforms, Wise, plus ChatGPT and Claude to speed up your work.
- Further employment arrangements and benefits confirmed during the hiring process.
How the process runs
- 1.Application review: experience, attention to detail, tool familiarity.
- 2.Initial interview: administrative experience, reliability, working style.
- 3.Practical evaluation: a short exercise on invoice organisation, payment-detail verification or Notion accuracy.
- 4.Final decision and offer: expectations, availability, start date.
Questions people ask
Which company is this for?
This is a confidential search for a growing, execution-focused e-commerce business. You will learn exactly who it is at the interview stage.
Do I need to be a qualified finance professional?
No. You do not need to be a senior finance person. You need accuracy, follow-through, and comfort checking invoices and payment details carefully.
What if I haven't used every tool listed?
That is fine. Wise experience is preferred, but what matters is that you learn systems quickly and use them consistently.
Who is this role not for?
Anyone who makes avoidable data-entry errors, needs repeated reminders, leaves requests unanswered, or prefers creative, constantly changing work over structured operational execution.
We're not hiring someone to complete admin tasks; we're hiring someone who makes sure the details are correct, every time.