Finance & Administrative Operations Specialist · Full-time · 11 AM–7 PM CET
Own the back office of a growing e-commerce brand
A full-time Finance & Administrative Operations Specialist role at a fast-growing, execution-focused e-commerce business. You'll own invoice records, payment setup, Notion and Google Drive accuracy, working 11 AM–7 PM CET for $1,000 per month.
Working with the best 7-9 figure brands
Our client is a growing e-commerce brand where operational accuracy is a real constraint on speed. They need one person to own financial administration and internal records so nobody has to chase a missing invoice, a wrong payment detail or an out-of-date document again.
What you'll get
- $1,000 per month, full-time.
- Fixed, predictable hours: 11 AM–7 PM CET.
- Real ownership of the administrative foundation of a growing e-commerce business, with low supervision.
- A modern tool stack: Notion, Slack, Google Drive, banking platforms, Wise, plus ChatGPT and Claude to speed up your work.
- Further employment arrangements and benefits confirmed during the hiring process.
What you'll do
- File, label and organise every invoice so it is complete and easy to retrieve.
- Prepare payment details accurately on the company's banking platforms and flag discrepancies before they cost time.
- Keep Notion operational records current, complete and reliable as processes change.
- Monitor Slack requests, respond promptly and follow through until each one is resolved.
- Keep Google Drive and internal records structured so the team stops hunting for documents.
- Spot missing or incorrect information and fix it instead of leaving it unnoticed.
Who you are
- Junior to mid-level, with experience in admin support, finance admin, bookkeeping support or operations coordination.
- Detail-obsessed: you notice small mistakes before they become bigger problems.
- Experienced maintaining digital files, records or internal databases.
- Confident handling invoice documentation and basic payment administration.
- A clear, prompt written communicator who works recurring tasks without reminders.
- Comfortable with sensitive financial information, and able to learn new tools quickly.
How it works
- 1Application review: experience, attention to detail, tool familiarity.
- 2Initial interview: administrative experience, reliability, working style.
- 3Practical evaluation: a short exercise on invoice organisation, payment-detail verification or Notion accuracy.
- 4Final decision and offer: expectations, availability, start date.
Questions people ask
- Which company is this for?
- This is a confidential search for a growing, execution-focused e-commerce business. You will learn exactly who it is at the interview stage.
- Do I need to be a qualified finance professional?
- No. You do not need to be a senior finance person. You need accuracy, follow-through, and comfort checking invoices and payment details carefully.
- What if I haven't used every tool listed?
- That is fine. Wise experience is preferred, but what matters is that you learn systems quickly and use them consistently.
- Who is this role not for?
- Anyone who makes avoidable data-entry errors, needs repeated reminders, leaves requests unanswered, or prefers creative, constantly changing work over structured operational execution.
We're not hiring someone to complete admin tasks; we're hiring someone who makes sure the details are correct, every time.
Apply now